Modern Cloud School MIS for UK MATs & European Campuses
Classegy is a modern cloud Management Information System (MIS) designed for UK Multi-Academy Trusts, independent schools, and European international campuses. It unifies DfE statutory census returns, GDPR compliance, Ofsted safeguarding SCR registers, and Bacs Direct Debit fee billing.
Engineered for UK Headteachers, MAT Trustees & European Leaders
Replace fragmented legacy software with a unified, high-speed cloud platform built for DfE, Ofsted, and GDPR compliance.
DfE Statutory Census & COLLECT Validation
Automate Autumn, Spring, and Summer pupil census files and School Workforce Census (SWC). Built-in validation rules check attendance codes, SEN stages, and Free School Meal (FSM) status prior to DfE COLLECT upload.
- Automated XML census generation for DfE COLLECT
- Pre-submission validation flags for missing UPNs & errors
- School Workforce Census (SWC) contract & absence tracking
GDPR & UK Data Protection Act 2018
Engineered for strict European privacy standards. Dedicated UK/EU data residency (London & Frankfurt), automated Subject Access Request (SAR) compiling, consent registers, and role-based access controls.
- ISO 27001 UK & Frankfurt cloud data residency
- 1-click Subject Access Request (SAR) export package
- Automated retention schedules & right-to-erasure audit
Multi-Academy Trust (MAT) Central Governance
Govern 3 to 40+ academies under a single trust architecture. Benchmark cross-school pupil attendance, staffing costs, teacher CPD credits, and statutory safeguarding across all academies in real time.
- Consolidated CEO & Trustee executive performance cockpit
- Inter-academy pupil transfer with complete academic archives
- Standardized trust-wide assessment rubrics & grading
Ofsted Inspection Readiness & Safeguarding SCR
Maintain an audit-ready Single Central Record (SCR) with automated DBS expiry alerts, right-to-work tracking, and Section 128 checks. Instant 1-tap attendance and Pupil Premium progress exports for inspectors.
- Live Single Central Record (SCR) compliance register
- Pupil Premium & SEN/EHCP intervention funding tracker
- Instant attendance roll & safeguarding audit reports
Termly Fee Billing, Bacs & Direct Debit
Designed for UK independent day and boarding schools. Schedule termly tuition, boarding supplements, and sibling remissions with integrated Bacs Direct Debit, GoCardless, and Stripe UK.
- Automated termly invoice dispatch via email & parent app
- Integrated Bacs Direct Debit & card recurring mandates
- Caution deposit holding & exit fee clearance ledgers
Double-Entry Accounting & Financial Sync
Complete double-entry accounting for school fee collections, regular contractor AMCs (catering, building maintenance, transport), and one-time supplies with 1-click export to Xero, Sage, QuickBooks, and Tally.
- Balanced general ledger entries for all revenues & expenses
- Contractor invoice tracking & purchase order matching
- 1-click XML & CSV export mapped to academy chart of accounts
DfE Census Validation & Single Central Record (SCR)
Pre-submission validation engines ensure zero error returns before uploading to DfE COLLECT.
1-Click General Ledger Export for Xero, Sage, Tally & QuickBooks
Export pre-mapped journal entries and master ledgers directly into your academy trust’s accounting system.
External Accounting Export
Generate compliance-ready journals and ledgers for Tally Prime, Zoho Books, and QuickBooks
Tally Prime & ERP 9
Export all fee collection receipts, refund vouchers, vendor payments, and journal adjustments directly into Tally XML format with preserved ledger hierarchy.
- Open Tally Prime > Select Company.
- Go to Import > Transactions > XML.
- Select downloaded voucher file. Ledgers are automatically mapped.
Zoho Books
Export fee collections and vendor disbursements as structured Zoho Books manual journals with debit bank accounts and credit income/fee ledgers.
- Open Zoho Books > Accountant > Manual Journals.
- Click Import Journals > Select the exported CSV.
- Confirm field mappings (Account, Debit, Credit, Reference).
QuickBooks Online & Desktop
Export daily or transaction-level fee collection batches and vendor payments into Intuit QuickBooks journal entry CSV schema.
- Open QuickBooks > Settings > Import Data > Journal Entries.
- Upload the CSV file.
- Review line-item ledger distributions and click Finish.
Real-time API Sync
Connect your custom accounting software or ERP (SAP, Oracle, Odoo) directly with Classegy's real-time voucher webhooks.
All vouchers and ledger transactions are accessible via REST API (/api/v1/vouchers) for direct ERP synchronization.
Classegy Cloud MIS vs Legacy UK School Systems (SIMS / Legacy On-Prem)
See how modern cloud architecture eliminates server maintenance costs, automates census returns, and empowers Multi-Academy Trusts.
| Operational Area | Classegy UK Cloud MIS | Legacy On-Premise MIS (SIMS / Server-Based) |
|---|---|---|
| Cloud Infrastructure | 100% cloud native. Zero physical school servers, automated backups, and instant updates. | Expensive local Windows servers, complex VPNs, and manual patch installations during term breaks. |
| DfE Census Returns | Real-time pre-validation checks with 1-click XML export directly formatted for DfE COLLECT. | Prone to census day freeze crashes; data managers spend days resolving repetitive validation errors. |
| Multi-Academy Trust (MAT) View | Aggregated Trust Dashboard with cross-academy attendance, safeguarding, and budget comparison. | Each school is a siloed database; trust reports require manual Excel collation across academies. |
| Direct Debit & Fee Automation | Integrated Bacs Direct Debit (GoCardless/Stripe), termly invoices, and 1-click Xero/Sage sync. | Requires third-party add-on software with disconnected student ledger reconciliations. |
| Parent & Teacher Mobile App | Single universal app for real-time absence reporting, homework, trip consent, and messaging. | Requires 3 to 4 separate third-party portal apps (communication, payments, homework). |
Calculate Your Academy Operational Savings
Select GBP (£) to estimate administrative hours saved across census, attendance, and fee recovery.
Calculate Your Campus Operational & Fee Savings
Based on actual operational benchmarks from international & multi-campus schools.
Via automated installment triggers, sibling link detection & instant mobile payment reminders.
Equivalent to ~2.4 full-time administrative staff redeployed to educational initiatives.
Frequently Asked Questions
Clear answers on DfE census integration, GDPR compliance, MAT trust governance, and legacy MIS data migration.
How does Classegy handle UK Department for Education (DfE) statutory census reporting?
Classegy automates the Autumn, Spring, and Summer DfE School Census returns alongside the annual School Workforce Census (SWC). Automated validation engines detect missing UPNs (Unique Pupil Numbers), SEN provision codes, and attendance discrepancies before XML submission to COLLECT.
Is Classegy fully compliant with UK GDPR and the Data Protection Act 2018?
Yes. All European and UK tenant data resides in ISO 27001-certified data centres in London and Frankfurt. The platform includes automated Subject Access Request (SAR) generation, granular role-based access control, right-to-erasure workflows, and end-to-end data encryption in transit and at rest.
How does the platform support Multi-Academy Trusts (MATs) across multiple schools?
MAT executive leadership and trust trustees access a unified Trust Cockpit to compare cross-academy attendance, staff absence rates, financial reserves, and pupil progress in real time, while individual academy headteachers retain full localized operational control.
How does Classegy assist with Ofsted inspections and safeguarding compliance?
The system generates 1-tap Single Central Record (SCR) audit exports (DBS checks, right-to-work verification, Section 128 checks), real-time attendance roll call reports, and Pupil Premium intervention tracking logs structured specifically for Ofsted inspector scrutiny.
Can UK independent schools manage termly fee billing, Direct Debit, and sibling discounts?
Yes. Classegy automates termly invoice scheduling, sibling concessions, scholarship remissions, boarding fee tiers, and Bacs Direct Debit collections via GoCardless/Stripe UK, with 1-click double-entry export into Xero, Sage, QuickBooks, and Tally.
How easy is it to migrate data from legacy UK systems like SIMS, Arbor, or Bromcom?
Our dedicated UK implementation specialists manage historical data extraction, pupil census archives, parent contact directories, and timetable matrices using automated migration pipelines with zero campus downtime during term transitions.