Premier Academic & Test-Prep Institute
• North India (Multiple Branches)• 3,800+ Students Across CentersHow GEM Classes Eliminated Fee Leakage & Automated Multi-Branch Batch Installments
Consolidating 3,800+ student enrollment records into a single 360° payment cockpit with real-time Tally Prime synchronization.
₹28.5 Lakhs
Annual Fee Leakage Recovered
Zero untracked partial dues or missed installment penalties
15 Minutes
Month-End Reconciliation
Down from 4 full business days in Excel registers
< 15 Seconds
Counter Payment Time
Per student fee receipt & digital invoice generation
“Before Classegy, managing installment schedules and sibling concessions across multiple batches was a massive headache. The single-screen 360° payment cockpit and automated WhatsApp payment reminders gave us complete financial clarity and eliminated uncollected dues.”
Academic Operations Directorate
Head of Operations & Admissions • GEM Classes
Verified Institutional Quote
The Challenge: Multi-Batch Fee Tracking & Manual Counter Overrides
- ✕Students enrolled in different subject batches and installment plans were tracked in manual Excel sheets, causing delayed follow-ups on overdue installments.
- ✕Month-end closing required accounts staff multiple days to tally cash collections, UPI QR receipts, and bank credits against student ledgers.
- ✕Cheque bounces and partial installment requests led to untracked manual entries in paper diaries.
The Solution: Student 360° Payment Cockpit & Automated Ledger Sync
Classegy unified all student enrollments under structured batch and fee installment pipelines with real-time double-entry general ledger synchronization with Tally Prime.
| Operational Workflow | Legacy Excel / Manual Method | Classegy Automated Engine |
|---|---|---|
| Installment Schedules | Cashier checks loose registers manually | Auto-tracked installment milestones with WhatsApp 1-tap pay links |
| Sibling & Merit Concessions | Manual cashier discount entry without logs | Rule-based concession approval matrix with audit locks |
| Tally Prime Integration | Manual double-entry data re-typing | Real-time double-entry general ledger API sync in 1 click |
| Cheque & Bounce Tracking | Untracked paper diary notes | Instant bounce penalty levy & automated parent notification |
The Measurable Impact & Operational Transformation
- Recovered over ₹28.5 Lakhs in uncollected installments and eliminated erroneous concession leakages.
- Reduced monthly financial reconciliation from 4 full days to 15 minutes for the accounts team.
- Over 92% of parents and students now settle installment dues directly via mobile payment links.